Why you need to ditch that contact management spreadsheet

Businesses have been reliant on trusty excel spreadsheets since excel began! Whether it’s for storing freelancer details, managing recruiter ownerships or tracking invoices, spreadsheets may have become a staple part of your process. However, this is not a sustainable, compliant or efficient way to store data and manage a freelance management process.

Thankfully, technology with automated workflows like YunoJuno has stepped up for both freelancers and businesses, removing the need and reliance of spreadsheets to reduce admin time and ensure compliance.

We cover the top 3 reasons why you need to ditch the spreadsheets and look at alternative methods.

3 reasons to ditch the excel spreadsheets

1. Not GDPR compliant

One of the top compliance issues with spreadsheets is the data that’s being stored, where it is being stored and who has access to it. Storing personal data isn’t without risk and can, if not checked regularly and stored correctly, can lead your business into a whole world of GDPR-related trouble.

2. Susceptible to human error

The GDPR issues can be made worse with human error! As spreadsheets can be edited and updated by humans, they’re susceptible to being altered and  errors, not to mention they are easily copied and removed from a business.

3. Relies on even more spreadsheets

There’s no such thing as just one spreadsheet, spreadsheets lead to spreadsheets and additional processes which can become a vicious cycle and can cost the business money. Let’s take the example of tracking Recruiter Ownerships via spreadsheets. If they are not updated and tracked correctly, you could be paying fees for freelancers that should now be direct contacts.

There are plenty of other reasons why spreadsheets have had their day as being the best tracking tool for businesses. Thankfully, now there is YunoJuno , helping to track, automate and regulate all those lengthy admin tasks we’ve relied on spreadsheets to do.

3 things spreadsheets can’t do for your business

There are several key tasks that excel can’t do for your business that technology can, including:

1. Provide GDPR compliant storage for your freelancers personal data

That trusted contact management spreadsheet can’t update itself with fresh new talent, nor can it update itself when your favourite freelancers are and are not available for work.

YunoJuno's freelance management system can do all the things your contact management sheets do, such as store personal information, and so much more! Replacing that spreadsheet with your trusted freelancer details stored in a safe and compliant way, keeping them firmly in your business.

2. Reduce Costs

Companies use spreadsheets to keep track of their recruitment relationships, fees and ownership periods. The trouble with spreadsheets is that they don't take action when needed. Humans need to take action and have that conversation with recruiters to end the ownership fee, and then there is the possibility that your employees leave. The spreadsheet is forgotten about and before you know it a freelancer has been working at your company for over 12 months and you are still paying recruiter fees.

YunoJuno ensures that recruiter fees and ownership are tracked and reduced inline with your recruiter agreements, reducing costs.‍

3. No more tracking invoices and payments to freelancers via your spreadsheets

Many companies track invoices and payments via a spreadsheet system which not only takes vast amounts of administrative time, but can leave it open to human error.

Using a freelancer management system takes care of all payments to your freelancers and recruiters, with you just having one supplier, removing the need to use spreadsheets.

Make the most of clever automated software designed to replace spreadsheets, helping speed up internal processes, guaranteeing compliance as well as additional benefits such as paying all your freelancers on a weekly basis.  If you’re still not sure how your business could benefit from a tool like YunoJuno or to find out more information, sign up for your free demo today.